Free wedding budget spreadsheet template for professional planners. Includes 14 categories, estimated vs. actual columns, vendor notes, and priority tracking. Download as CSV.
The template is built around how professional planners actually track wedding expenses — not how finance software works. Each row is a budget line item with: category, vendor name, description, priority level, estimated amount, actual amount, deposit paid, balance due, payment due date, and vendor notes.
Venue · Catering · Bar · Photography · Videography · Florals · Music/DJ · Officiant · Hair & Makeup · Wedding Attire · Transportation · Stationery · Favors & Gifts · Planner Fees
Start with the total budget and work top-down by category priority. Venue and catering typically consume 40–50% of the total budget — lock these in first. Add vendor quotes as you receive them in the estimated column. Once a vendor is booked, move their number to the actual column and track deposits separately.
Review the budget with your client at every major milestone — not just at the start. Budget drift is normal, but it should never be a surprise to either party.
Forgetting gratuities — budget 15–20% of service vendor fees for tips. Venue fees vs. catering fees — many venues charge a facility fee separately from catering minimums. Overtime charges — DJs, photographers, and venue staff all charge overtime. Buffer for the unexpected — a 5–10% contingency line should always exist.
Track Budgets in NueViews